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Recommended AV Solutions for Small Conference Rooms

Recommended AV Solutions for Small Conference Rooms
2026-07-10 Author: SPON Page view: 128
 
Conference systems are widely used in daily business operations, such as employee training, remote meetings between headquarters and branch offices, and other collaborative activities. Different meeting room sizes and application scenarios require different conference system configurations.This document introduces the typical requirements and recommended configurations for conference rooms ranging from 20~50m2, providing practical reference solutions for different usage scenarios.

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20~30m Conference Room

1.1 Application scenarios

A 20–30 m² conference room typically accommodates 6–15 participants and is primarily used for small in-person meetings and remote video conferences. An effective conference system for this type of room should meet the following key requirements:① Clear voice pickup with effective suppression of feedback and background noise.② Even sound coverage throughout the room without the need for high-power amplification.③ Simple plug-and-play operation, requiring no professional installation or complex configuration.④ Cost-effective performance that delivers excellent value while keeping the project within budget.

1.2 Typical Topology Diagram

1.3 Recommend Configuration

In a 20–30 m² conference room, participants can usually hear each other clearly during in-person meetings, so a dedicated sound reinforcement system is generally unnecessary. For remote video conferences, the audio from remote participants can be played through the built-in speaker of the USB conference speakerphone or the interactive flat panel display.The following configuration is recommended for a 20–30 m² conference room:
No. Equipment Qty. Purpose Notes
1 USB Conference Speakerphone 1 Captures local voices clearly and plays back audio from remote participants for video conferencing. Connects to a laptop via Bluetooth or USB
2 HD Conference Camera 1 Captures a panoramic view of the conference room for remote participants. Connects to a laptop via USB or HDMI (an HDMI-to-USB capture adapter is required for HDMI connection).
3 75-inch Interactive Flat Panel Display 1 Displays presentations and remote participants' video during meetings. Connects to the laptop via HDMI cable
4 Laptop 1 Hosts and manages remote video conferences. Requires video conferencing software and an Internet connection.

30~50m Training Room

2.1 Application scenarios

A 30–50 m² training room typically accommodates 15–25 participants. To deliver an effective training experience, the conference system should meet the following four key requirements:① Clear and natural speech reproduction to ensure the instructor's voice remains intelligible and comfortable for extended training sessions.② Even sound coverage throughout the room, eliminating dead zones and ensuring every participant hears clearly.③ Synchronized audio for both local and remote participants, with effective echo and feedback cancellation for seamless hybrid training.④ Simple and intuitive operation, allowing users to get started quickly with minimal training.

2.2 Typical Topology Diagram

2.3 Recommend Configuration

In a 30–50 m² training room, the instructor uses wireless handheld microphones during in-person training sessions, and the audio is reinforced through linear array column speakers to provide even sound coverage throughout the room.For remote or hybrid training sessions, both local and remote audio are played through the same speaker system, while the local audio is transmitted over the network to the remote meeting room. This ensures a consistent and seamless training experience for all participants.The following configuration is recommended for a 30–50 m² training room:
No. Equipment Qty. Purpose Notes
1 Wireless Handheld Microphone 2 Captures the instructor’s voice clearly and supports participant interaction. UHF wireless transmission
2 DSP Digital Integrated Amplifier 1 Receives wireless microphone signals and remote audio, performs DSP audio processing, and provides power amplification. 2×120W@4Ω; 2×60W@8Ω
3 Linear Array Column Speaker 2 Provides clear and natural sound reproduction with even room coverage. 100W/4Ω
4 HD Conference PTZ Camera 1 Captures a panoramic view of the training room for remote participants. Connects to the interactive flat panel display via USB or HDMI cable
5 86-inch Interactive Flat Panel Display 1 Displays presentations and remote participants’ video during training sessions. Audio input/output via USB Type-C

30~50m Conference Room

3.1 Application scenarios

A 30–50 m² conference room typically accommodates 15–25 participants. To ensure that every participant can easily speak and has a professional and efficient meeting experience, the conference system should meet the following five key requirements:① High definition voice pickup with support for multiple participants speaking at the same time.② Uniform sound reinforcement throughout the conference room without dead zones or distortion.③ Built-in DSP audio processing with effective echo cancellation and feedback suppression for crystal-clear speech.④Reliable system performance with backup options to ensure uninterrupted operation in case of equipment failure.⑤ A modern design that blends seamlessly with the conference room's interior and professional environment.

3.2 Typical Topology Diagram

3.3 Recommend Configuration

In a 30–50 m² conference room, participants use wireless tabletop microphones during in-person meetings, while audio is reinforced through linear array column speakers to ensure clear and even sound coverage throughout the room. UHF handheld microphones serve as backup devices for mobile presentations or emergency use in the event of equipment failure.For remote or hybrid meetings, both local and remote audio are played through the linear array column speakers, while local speech is transmitted over the network to the remote meeting site.The following configuration is recommended for a 30–50 m² conference room:
No. Equipment Qty. Purpose Notes
1 Wireless Handheld Microphones 2 For mobile presentations and emergency backup. UHF wireless transmission
2 DSP Digital Integrated Amplifier 1 Receives signals from wireless tabletop microphones, wireless handheld microphones, and remote participants, performs DSP audio processing, and provides power amplification. 2×120W@4Ω; 2×60W@8Ω
3 Linear Array Column Speaker 2 Delivers clear and natural sound reproduction with uniform room coverage. 100W/4Ω
4 Conference Main Unit 1 Manages the entire conference system. Supports up to 6 wireless tabletop microphones speaking simultaneously.
5 Wireless Tabletop Microphone As required Used by meeting participants for speech. UHF wireless transmission
6 HD Conference PTZ Camera 1 Captures a panoramic view of the conference room for remote participants. Connects to the interactive flat panel display via USB or HDMI cable
7 86-inch Interactive Flat Panel Display 1 Displays presentations and remote participants' video during meetings. Audio input and output via USB Type-C.

30~50m Conference Room

4.1 Application scenarios

A 30–50 m² conference room typically accommodates 15–25 participants. To ensure that every participant can easily speak, sign in, and vote, and has a professional and efficient meeting experience, the conference system should meet the following five key requirements:① High-definition voice pickup with support for multiple discussion modes, while enabling the conference camera to automatically track the active speaker.② Uniform sound reinforcement throughout the conference room without dead zones or distortion.③ Built-in DSP audio processing with effective echo cancellation and feedback suppression for clear, uninterrupted speech.④ Support for delegates check-in and electronic voting, improving meeting efficiency and participant engagement.⑤Reliable system performance with backup options to ensure continuous operation in the event of equipment failure.

4.2 Typical Topology Diagram

4.3 Recommend Configuration

In a 30–50 m² conference room, participants use wireless tabletop microphones during in-person meetings, while audio is reinforced through linear array column speakers to provide clear and even sound coverage throughout the room. At the same time, the conference PTZ camera automatically tracks the active speaker and displays the speaker's image on the interactive flat panel display. Wireless handheld microphones are provided for mobile presentations or as an emergency backup in the event of equipment failure.For remote or hybrid meetings, both local and remote audio are played through the linear array column speakers, while local speech is transmitted over the network to the remote meeting site. In addition, authorized wireless tabletop microphones can initiate delegate check-in and electronic voting, with the results displayed on the screens of all wireless tabletop microphones in real time.The following configuration is recommended for a 30–50 m² conference room:
No. Equipment Qty. Purpose Notes
1 Wireless Handheld Microphone 1 For mobile presentations and emergency backup. UHF wireless transmission
2 Digital Audio Processor 1 Receives signals from wireless tabletop microphones, the wireless handheld microphone, and remote participants, then performs DSP audio processing and signal routing 8 inputs, 8 outputs
3 Professional Power Amplifier 1 Amplifies audio signals to drive the speaker system. 2×350W
4 Linear Array Column Speaker 2 Delivers clear and natural sound reproduction with uniform room coverage. 100W/8Ω
5 Conference Main Unit 1 Manages the entire conference system Supports up to 10 wireless tabletop microphones speaking simultaneously.
6 Wireless Tabletop Microphone As required Used by meeting participants for speech, delegate check-in, and electronic voting. Wi-Fi transmission
7 Wireless Access Point 1 Provides wireless communication between the tabletop microphones and the conference main unit Wi-Fi transmission
8 HD Conference PTZ Camera 1 Captures a panoramic view of the conference room and automatically tracks the active speaker. Controlled via the RS-485 protocol.
9 Video Matrix Switcher 1 Handles video input, switching, and output. 8 inputs, 8 outputs
10 86-inch Interactive Flat Panel Display 1 Displays presentations and remote participants' video during meetings. Connects to the video matrix switcher via HDMI cable

Summary

Choosing the right conference system isn't as complicated as you might think. Whether you need a simple USB conference solution or a fully integrated conference system, SPON can provide customized AV solutions tailored to your conference room size, budget, and actual requirements.undefinedPlease contact us right now to discuss your project and receive a professional recommended conference system.
FAQS
Q1: What is a conference system?
A conference system is a tool for people to discuss together via AV technology, these people can be physically together or not.
Q2: Do small conference rooms need feedback suppressors to prevent howling?
Remote conferencing is not required, local daisy-chain conference system typically requires a feedback suppressor or audio processor.
Q3: How to project a screen in a small meeting room?
There are two methods: one is HDMI cable casting, and the other is wireless casting.
Q4: Do I need a daisy-chain conference system for a small conference room where I only use remote conference?
No, for small conference room with 15 or fewer people, choosing an USB conference speakerphone with ANC noise reduction is a more cost-effective option.
Q5: Do we need to design a small conference room with a central control touchscreen?
Not recommended, there are limited equipment for small conference room, adding a central control system is not very practical and would significantly increase the budget.
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